The Warnham Society

serving the parish of Warnham, West Sussex

CONSTITUTION
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THE WARNHAM SOCIETY
CONSTITUTION 2016

1. The NAME of the Society shall be THE WARNHAM SOCIETY. Its amalgamation with THE WARNHAM HISTORICAL SOCIETY was agreed at the Annual General Meeting of The Warnham Society on Friday 16th November 2007.

2. The AIMS of the Society shall be:
- to safeguard the character of Warnham parish
- to foster any activity beneficial to the parish
- to promote the study and dissemination of the history of the parish.
The Society shall work with like-minded organisations and local authorities in achieving these aims.

3. ACTIVITIES: The Society shall have no political or religious activities and shall be non-profit making.

4. MEMBERSHIP: Anyone interested in the parish shall be eligible for membership. Membership is conferred by expressing a wish to join the society and by providing contact details to a member of the committee or via the society’s website.

5. SOCIETY FUNDING: The committee may raise funds for the Society through whatever means it deems appropriate.

6. COMMITTEE: The administration of the Society and all matters connected with the pursuit of its aims shall be in the hands of the Committee who shall have full power to make all decisions, subject to clause 14 below. The Committee shall meet at least four times a year.

7. COMMITTEE MEMBERSHIP: The Committee shall consist of not more than twelve members, all of whom shall be elected annually. Five members shall constitute a quorum. The Committee shall be empowered to fill any casual vacancies until the next Annual General Meeting. The Committee may co-opt extra members who may serve up to the next Annual General Meeting.

8. OFFICERS shall be appointed by the Committee and shall include a Chairman, a Secretary and a Treasurer, and any other posts it deems necessary. The Committee may arrange for any post to be shared between two or more of its members.

9. DELEGATION: The Committee may appoint sub-committees or working parties, either on a permanent or temporary basis, to deal with any part of the work of the Society. Such sub-committees or working parties may contain members of the Society who are not members of the Committee but shall report to the Committee and be fully answerable to it.

10. The ANNUAL GENERAL MEETING shall be held in the autumn of each year, not less than fourteen days' notice being given to the members. At this meeting the business shall be:
- to receive a report on the activities of the Committee during the year
- to receive the audited statement of accounts
- to elect members of the Committee for the ensuing year after due nomination
- to deal with any other business appropriate to the meeting.

11. DECLARATION OF INTEREST: Nominees for election to the Committee shall declare at the appropriate Annual General Meeting any financial or professional interest likely to be of concern to the Society. Likewise, any member of the Committee shall declare if he or she is interested financially or professionally in any item discussed at any Committee meeting, and shall not discuss such item ( except by invitation of the Chairman ) or vote thereon.

12. A SPECIAL GENERAL MEETING of the Society may be called by the Committee at any time at its own behest or on a requisition signed by not less than ten members, stating the object of such a meeting. Not less than fourteen days' notice of a Special General Meeting shall be given to the members and the object of the meeting shall be confined to the special matter or matters for which the meeting has been called.

13. A QUORUM at General Meetings shall be twenty members. The Chairman of the Society shall preside, or in their absence a member elected by the Committee. Only members shall have the right to vote.

14. AMENDMENTS TO THE CONSTITUTION - AND DISSOLUTION: Any change to the Constitution shall be made only at a General Meeting and by a majority of two-thirds of those present and voting.The same applies to any proposal to dissolve the Society, but in the latter case the decision must be confirmed by a simple majority of members voting at a further Special General Meeting held not less than fourteen days later.

15. DISPOSAL OF FUNDS AND RECORDS ON DISSOLUTION: In the event of dissolution, the available funds of the Society shall be transferred to one or more charitable institutions with aims similar to the Society, as recommended by the Committee and approved by the meeting at which the decision to dissolve the Society is confirmed. The Minute books and other records of the Society shall be deposited in the first instance with Horsham Museum (Horsham District Council), or in the second instance with West Sussex County Council Archives.

NOTES:

- the original Constitution was approved on 27th October 1989.

- the current version was approved at the Annual General Meeting on 16th November 2007, reflecting the amalgamation of The Warnham Society and The Warnham Historical Society. Other changes were made to permit more flexible operating arrangements.

- this draft incorporates changes to enhance the Constitution's clarity and to facilitate the Society's operations

- a hard copy of the Constitution is held in the Minute book.

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